Category: Using Microsoft Word

When you’ve finished editing your document, you can instruct Word to send a copy to your printer. When you want to print multiple copies, print only selected pages, or print to a different (nondefault) printer, use Word’s Print dialog box. TIP Fast Print The fastest way to print a document is with Word’s fast print…

If you’re not a great speller, you’ll appreciate Word’s automatic spell checking. You can see it right onscreen; just deliberately misspell a word, and you’ll see a squiggly red line under the misspelling. That’s Word telling you you’ve made a spelling error! TIP Add New Words If Word doesn’t recognize a legitimate word and marks…

If you have a preferred paragraph formatting you use repeatedly, you don’t have to format each paragraph individually. Instead, you can assign all your formatting to a paragraph style and then assign that style to specific paragraphs throughout your document. NOTE Style Elements Styles include formatting for fonts, paragraphs, tabs, borders, numbering, and more.

When you’re creating a complex document, you need to format more than just a few words here and there. To format complete paragraphs, use Word’s Paragraph dialog box.

After your text is entered and edited, you can use Word’s numerous formatting options to add some pizzazz to your document. TIP See Your Formatting It’s easiest to format text when you’re working in Print Layout view because this displays your document as it will look when printed. To switch to this view, pull down…

Word lets you cut, copy, and paste text–or graphics–to and from anywhere in your document or between documents. Use your mouse to select the text you want to edit and then select the appropriate command from the Edit menu or the toolbar. TIP Keyboard Shortcuts You also can select text using your keyboard; use the…

You enter text in a Word document at the insertion point, which appears onscreen as a blinking cursor. When you start typing on your keyboard, the new text is added at the insertion point. TIP Move the Insertion Point You move the insertion point with your mouse by clicking a new position in your text. You…

After you’ve created a document, you can reopen it at any time for additional editing. TIP Easy Opening You can also open a document by double-clicking the file icon from within the Open dialog box.

Every document you create that you want to keep must be saved to a new file. The first time you save a file, you have to specify a filename and location. TIP Saving Again After you’ve saved a file once, you don’t need to go through the whole Save As routine again. To “fast save”…

Any new Word document you create is based on what Word calls a template. A template combines selected styles and document settings–and, in some cases, prewritten text or calculated fields-to create the building blocks for a specific type of document. You use templates to give yourself a head start on specific types of documents. NOTE Working…